Intellectual Property Legal Assistant, Ottawa

Last update 2023-09-21
Expires 2023-10-21
ID #1843218590
Intellectual Property Legal Assistant, Ottawa
Canada, Ontario, Ottawa,
Modified September 14, 2023


Our private sector legal client, an international law firm, is looking for an Intellectual Property Legal Assistant to join their diverse team on a full time, permanent basis. This is a hybrid opportunity located in Ottawa, thus requiring the candidate to be currently located in Ottawa. The ideal candidate would have 3+ years of experience as a Legal Administrative Assistant, ideally within Intellectual Property with a focus on Patents.

About the role

The successful candidate will:

  • Provide daily support to the professionals' practice
  • Organize and expedite the flow of work; Initiate any follow-up actions as appropriate
  • Keep abreast of Canadian Intellectual Property Office (patent and design office) procedures and requirements, exercise sound judgment to seek advice
  • Accurately prepare legal documents and correspondence with minimal direction
  • Transcribe and type legal documents and correspondence
  • Liaise between the legal professionals and various internal and external individuals, groups and clients
  • Prepare invoices, assist in collections and e-billing
  • Balance and reconcile petty cash and other administrative charges

About you:

  • Has a post-secondary certificate or diploma in Administration, Legal Administrative Assistant, or equivalent
  • 3+ years of experience as a Legal Administrative Assistant, ideally within Intellectual Property with a focus on Patents
  • Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, etc)
  • Able to work in a team environment as well as working independently
  • Strong written and verbal communication skills, as well as organizational and administrative skills
  • Able to exercise sound judgement with minimal supervision
  • Thorough, conscientious and strong proofreading skills

Benefits and Perks:

  • Salary range: $55,000 - $65,000 annually, depending on experience
  • Comprehensive health benefits
  • Short and long-term disability benefits
  • Plenty of vacation days

Have questions or aren't sure whether this role is right for you? Let's talk Reach out to me directly via email at

Job details:

Job type: Full time
Contract type: Permanent
Salary type: Monthly
Occupation: Intellectual property legal assistant

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