Published 2026-04-18
Manager, Export Programs
Canadian Based Contractor Position
Request for Proposals (RFP)
About APC
The American Peanut Council (APC) is the trade association which represents all segments of the peanut industry. Members include peanut growers, shellers, manufacturers, brokers, and suppliers of goods and services to the industry. Headquartered in the greater Washington, D. C. area, the APC monitors developments in the domestic and international markets and responds with a diverse array of domestic and international marketing, trade servicing, sustainability, food safety, research and issues management programs.
APC also administers the U. S. peanut industry’s export market development programs. Activities include trade and consumer promotional programs highlighting the benefits of U. S. peanuts in key markets around the world. In addition, its global representatives conduct trade servicing, market research, public relations activities, and work closely with international organizations to monitor technical and regulatory issues which could impact global peanut trade.
Purpose
APC is issuing this RFP to contract with a qualified individual or firm based in Canada’s Eastern or Atlantic time zone to serve as Program Manager, Export Programs (Administrative). This is a non-trade, administrative role focused on systems management, compliance, budgeting, and program operations support.
Position Overview
This role is administrative and operational in nature. The Program Manager will support APC’s export program infrastructure, working closely with senior leadership and regional Vice Presidents.
Primary areas of responsibility include:
Data entry and program tracking
Systems development and workflow design
Budget management and reconciliation
USDA compliance and reporting
Reimbursement management
Export program implementation support
Special projects and cross-regional coordination
Period of Performance
The contract term will cover the remaining calendar year and terminate December 31, 2026. At the end of the initial term, performance will be evaluated and, subject to APC’s contracting procedures and funding availability, the contract may be extended on an annual basis.
Budget
Proposals must include:
Annual professional fee (aligned with USDA general pay scale)
Administrative costs (if applicable)
Any required software or systems support costs
Minimum Qualifications
Applicants must demonstrate:
Experience managing government funded programs, research grants, large projects, consulting or other relevant work history
Strong financial management and reconciliation experience
Expertise in compliance documentation and audit preparation
Advanced Excel and data management skills
Experience designing tracking systems or improving workflow processes
Strong written communication and reporting skills
Preferred Qualifications
Deep knowledge of Excel, including Visual Basic and Python, and/or experience building macros
Experience using generative AI to improve workflows and processes
Knowledge of SAP Concur or other travel management services
Extensive experience in the Microsoft Suite, including Power Point, Word, Excel, Share Point, Forms, One Drive, Bookings, etc.
Description of Required Services
1. Data & Systems Management
Design and maintain centralized export program tracking systems on APC’s Share Point
Develop standardized templates for regional reporting
Maintain organized digital documentation filing system on APC’s Share Point
2. Budget Management & Financial Oversight
Track export program budgets across regions in coordination with Vice Presidents
Ensure activities and documentation comply with USDA/FAS program requirements and guidelines
Reconcile monthly expenditures for submission to APC leadership
Prepare financial summaries for senior leadership
3. USDA Compliance & Reporting
Track travel deliverables have been completed/submitted
Coordinate with contractors to collect required documentation
Prepare monthly, quarterly, and annual reports
Organize documentation for audits
Track deliverables and measurable outcomes
Assist Vice Presidents with the preparation of Success Stories for submission to USDA
4. Reimbursement & Invoice Processing
Assist Vice President Finance with the preparation of backup documentation for reimbursement submissions
Maintain tracking of outstanding reimbursements
Assist Vice Presidents with invoice processing for vendors, contractors, in-market representatives and other partners
5. Program Design & Implementation Support
Assist in preparation of annual export program plans
Develop KPI dashboards
Support launches of new events, programs, export projects, etc.
6. Special Projects
Develop administrative systems to improve efficiency
Support CRM or export database development
Prepare Board-ready performance summaries
Proposal Submission Requirements
Proposals must include:
Executive summary
Relevant experience
Proposed workflow approach
Timeline for implementation
Annual fee proposal
References
Travel
Travel to the APC office in Alexandria, to conferences and events in the United States and globally may be required. Travel time is estimated at approximately 30 percent.
Evaluation Criteria
Proposals will be evaluated based on:
Relevant expertise
Financial and compliance management experience
Systems design capabilities
Organizational and project management strength
Cost effectiveness
Clarifications and Submission Details
Proposals must be submitted via email to with the subject line: Manager, Export Programs. The closing date for submissions is Wednesday, April 22, 2026 . All applications will be reviewed on a rolling basis.
For any questions or clarification regarding this RFP, please contact the above email.
According to the U. S. Department of Agriculture (USDA) regulations, the American Peanut Council does not discriminate in its programs on the basis of race, color, national origin, gender, religion, age, disability, political beliefs, sexual orientation, marital or familial status.
