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Hr Supervisor, Legal Assistants, Vancouver

Published 2022-05-23
Expires 2022-06-23
ID #1010036772
Free
Hr Supervisor, Legal Assistants, Vancouver
Canada, British Columbia, Vancouver,
Published May 23, 2022

Job details:

Job type: Full time
Contract type: Permanent
Salary type: Monthly
Occupation: Hr supervisor, legal assistants


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Description


Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.




Our Vancouver office is currently recruiting for an HR Supervisor of Legal Assistants (West) in our Human Resources Department, reporting to the HR Manager of Legal Assistants. The ideal individual will demonstrate a high level of professional maturity, maintain confidentiality, display exceptional attention to detail and be able to work well with people at all levels of responsibility within the Firm.




This position is responsible for the supervision of day-to-day operations, staffing, allocation of resources, assistant share arrangements and workflow distribution for the legal support group in the Vancouver and Calgary offices, which includes legal assistants and assistant replacements.




This position will also provide general human resources support to the Vancouver and Calgary offices. Travel to the Calgary office several times per year is required.




The successful candidate will be responsible for, but not limited to:



Developing and strengthening relationships with all members of the Vancouver and Calgary offices through direct interaction, communication and understanding of their needs.
Acting as primary point of contact for legal assistants regarding performance, employee relations/conflict resolution issues and share arrangements. Providing counseling and coaching to strengthen relationships and escalating to the HR Manager of Legal Assistants as needed.
Monitoring and maximizing legal support shares by evaluating, recommending and implementing staffing and utilization plans for effective sharing arrangements. Conducting sharing arrangement discussions with lawyers and legal assistants, escalating to the HR Manager of Legal Assistants as needed.
Managing the delivery of the Assistant Replacement (AR) resource, being available in the evenings and on weekends for emergencies.
Managing the daily/weekly coverage arrangements and overflow requirements by allocating legal support resources, managing workload/workflow of legal assistants (including ARs) and preparing weekly AR schedules.
Managing vacation schedules for the legal support group
Participating in the formal performance review processes, including preparation of consensus evaluations and evaluation meetings. Identifying and coordinating individual training needs and performance development.
Providing feedback to the HR Manager of Legal Assistants to support annual compensation and bonus recommendations.
Identifying and participating in the recruitment needs of the legal support group, in partnership with the Practice Group Leaders and HR Manager of Legal Assistants,
Administering the mentoring program for new legal assistants at the firm.
Acting as the local point of contact for the national HR team to provide general human resources support for the Vancouver and Calgary offices.
Participating in national projects affecting the legal support group.



The successful candidate must have the following education, experience and/or demonstrated skills:



Minimum 5 years experience as a legal assistant.
Minimum 5 years in a leadership or supervisory role.
Law firm experience preferred.
A legal assistant diploma from a recognized post-secondary institution.
Previous experience in coordinating teams and coaching people is preferred.
Strong interpersonal skills with a proven ability to develop relationships and establish trust-based working relationships at all levels of the firm.
Ability to establish and be a role model for healthy team dynamics such as supportive collaboration, inclusive communication, joint problem solving and conflict resolution.
Strong communication skills (written and oral) and the ability to interact well with individuals at all levels of the firm.
Excellent judgment with the ability to deal with confidential information with utmost discretion.
Strong working knowledge of firm software (Microsoft Office – Word, Excel) and experience with a document management system.



Employment Type: Permanent, Full-Time




Your application will be reviewed, and you will be contacted if your skills and experience are a possible match for this position.




Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.




We wish to thank all applicants for their interest, however, only candidates selected for interviews will be contacted. No telephone enquiries, unless required for accommodation purposes.

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    Employer's info

    Cassels Brock & Blackwell Llp
    Registered on October 7, 2017

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    Law is a system of rules that are created and enforced through social or governmental institutions to regulate behavior. Law as a system helps regulate and ensure that a community show respect, and equality amongst themselves. State-enforced laws can be made by a collective legislature or by a single legislator, resulting in statutes, by the executive through decrees and regulations, or established by judges through precedent, normally in common law jurisdictions. Private individuals can create legally binding contracts, including arbitration agreements that may elect to accept alternative arbitration to the normal court process. The formation of laws themselves may be influenced by a constitution, written or tacit, and the rights encoded therein. The law shapes politics, economics, history and society in various ways and serves as a mediator of relations between people.


    British Columbia (BC) is the westernmost province in Canada, located between the Pacific Ocean and the Rocky Mountains. With an estimated population of 5.1 million as of 2020, it is Canada's third-most populous province. The capital of British Columbia is Victoria, the fifteenth-largest metropolitan region in Canada, named for Queen Victoria, who ruled during the creation of the original colonies. The largest city is Vancouver, the third-largest metropolitan area in Canada, the largest in Western Canada, and the second-largest in the Pacific Northwest. In October 2013, British Columbia had an estimated population of 4,606,371 (about 2.5 million of whom were in Greater Vancouver). The province is currently governed by the British Columbia New Democratic Party, led by John Horgan, in a minority government with the confidence and supply of the Green Party of British Columbia. Horgan became premier as a result of a no-confidence motion on June 29, 2017. The first British settlement in the area was Fort Victoria, established in 1843, which gave rise to the City of Victoria, at first the capital of the separate Colony of Vancouver Island. Subsequently, on the mainland, the Colony of British Columbia (1858–1866) was founded by Richard Clement Moody and the Royal Engineers, Columbia Detachment, in response to the Fraser Canyon Gold Rush. Moody was Chief Commissioner of Lands and Works for the Colony and the first Lieutenant Governor of British Columbia: he was hand-picked by the Colonial Office in London to transform British Columbia into the British Empire's "bulwark in the farthest west", and "to found a second England on the shores of the Pacific". Moody selected the site for and founded the original capital of British Columbia, New Westminster, established the Cariboo Road and Stanley Park, and designed the first version of the Coat of arms of British Columbia. Port Moody is named after him.In 1866, Vancouver Island became part of the colony of British Columbia, and Victoria became the united colony's capital. In 1871, British Columbia became the sixth province of Canada. Its Latin motto is Splendor sine occasu ("Splendour without Diminishment"). British Columbia evolved from British possessions that were established in what is now British Columbia by 1871. First Nations, the original inhabitants of the land, have a history of at least 10,000 years in the area. Today there are few treaties, and the question of Aboriginal Title, long ignored, has become a legal and political question of frequent debate as a result of recent court actions. Notably, the Tsilhqot'in Nation has established Aboriginal title to a portion of their territory, as a result of the 2014 Supreme Court of Canada decision in Tsilhqot'in Nation v British Columbia.

    Source: https://en.wikipedia.org/