About Vera Safe
Due to rapid growth and increased demand for our international privacy and technology compliance and legal services, Vera Safe is seeking a motivated privacy compliance project manager to join our remote team. Vera Safe is a well-respected advisor to U. S. and international businesses of all sizes and across numerous industries in the privacy and data security space.

Watch / listen to learn more about Vera Safe: Check out our podcast!
Apple Podcast : https://apple.co/4b28hw E
You Tube : https://www.youtube.com/@Privacy In Practice/videos
Spotify:

https://spoti.fi/4gv X6gy

Vera Safe is proud to be

certified as a Great Place to Work©, with 97% of our employees affirming that we are truly a great place to work. This means we foster trust, collaboration, and a positive work environment. We are committed to maintaining this standard of meaningful work, work-life balance, and a supportive community. Check out our great benefits, listed at the end of this job description.

About the Role
This is an excellent opportunity for anyone who wants to join a fun, international team that is working on the cutting edge of privacy and data protection. The projects you’ll be working on will primarily be privacy and data security compliance projects, and your team members will largely be attorneys and IT security professionals. Above all, this role demands excellent writing and note taking skills, organizational abilities, attention to detail, willingness to give and get feedback, and communication skills.

This is a particularly good opportunity for someone with experience as an executive or administrative assistant who is looking to transition into project management. It may also be interesting to someone with a background in IT support or coordination. The position also comes with benefits described below.

We have always been and will continue to be a remote team. We offer our team members a comfortable, flexible work life. We collaborate closely (you won’t feel like you’re working in isolation) and you’ll learn from our experienced attorneys, project managers, and IT security auditors, but in a much more collaborative, less hierarchical, and friendly environment than your typical law firm. We do top-notch work for interesting clients, yet we pride ourselves on recognizing that our team members also have lives outside of work.

If you love working with new technology, interesting clients and team members, you want to work in a fast-paced and remote environment, and you’re interested in tech, cybersecurity, or privacy, this may be the perfect job for you.

Key Tasks and Responsibilities
Executing project plans within the constraints of a scope, schedule, and budget
Maintaining the daily record keeping needed to keep the project plans up to date
Attending meetings with the attorneys and clients, taking meeting minutes, and maintaining the meeting minutes and and action items from those meetings
Understanding and assisting in documenting business processes
Ensuring that you, your team, and the project operate within the company’s policies, guidelines, and procedures
Assessing team member needs and utilization in order to maintain a distributed workload
Ensure transparency by regularly communicating status to the Program Manager and the attorneys leading each project
Flagging potential issues/risks for management
Communicating with clients in relation to tasks and meetings

Soft Skills Required
Strong desire and ability to keep things organized
Fluency in English
Strong attention to quality and detail
Multitasking
Excellent communication and interpersonal skills
Proactive problem solving
Team player
Comfortable working with new software tools (e.g. Jira, Asana, and Teamwork) as well as GSuite and/or Microsoft Office
Comfortable working in a technical environment

Note:

We may ask you to participate in a short skills assessment as a first step in the selection/interview process.

Experience Required
4+ years of experience, strongly preferred to be as an executive assistant, administrative assistant, IT coordinator, project coordinator or project manager
Experience taking detailed notes or meeting minutes
Experience in professional services firms or tech space is preferred
Experience or proximity to IT projects, especially IT security projects, is a strong plus

Education/Certifications
Basic project management certification is a plus (e.g. CAPM; Prince2 Foundation level); additional certifications are a plus but not required
IT audit / IT security / cyber security certifications are a plus (e.g., CISM or CISA certifications)
Legal background or relevant experience is a plus
Agile Framework knowledge is a plus

What you’ll gain from joining our team:
Freedom of working remotely
Professional development growth opportunities
The chance to have a long-lasting impact on a small but growing international business
Work in an open environment with a friendly team that respects your ideas and contributions
Fast paced, entrepreneurial environment
Occasional opportunities to travel internationally, primarily for team retreats

Vera Safe’s Excellent Benefits Include:
Work from almost anywhere with Wi-Fi
Paid Time Off (PTO)
Paid holidays
Annual bonuses
Flexible working schedule in some roles
Reimbursement for certain personal flight tickets
Optional IT Hardware Buyback Program
Choice of Mac or PC company laptop

Our HR Privacy Notice is available at the following link:

https://verasafe.com/legal/human-resources-privacy-policy/