HR Administrator
RNS Health Care Services Inc.
RNS Health Care is currently seeking a Human Resources Administrator to join our team and support the daily operations of our Labour Relations department. This role is ideal for someone who is detail-oriented, highly organized, and comfortable navigating complex employee matters with professionalism and discretion.
About the Role
As the Human Resources Administrator, you will report directly to the HR Business Partner and serve as the first point of contact for all Labour Relations–related inquiries. You will play a key role in administering attendance management, leaves of absence, workplace accommodations, grievances, and collective bargaining support.
This role requires a strong understanding of HR legislation, collective agreements, and company policies, along with the ability to manage sensitive information with a high level of confidentiality, professionalism, and accuracy.
The successful candidate must demonstrate strong phone etiquette and excellent verbal and written communication skills, as this position involves regular interaction with employees, managers, and union representatives. Clear, professional, and tactful communication is essential.
Who We are Looking For
Excellent interpersonal and communication skills
Strong ability to interpret and apply legislation, collective agreements, and internal policies
Highly organized with the ability to manage competing priorities
Strong ethical standards and ability to handle confidential information with discretion
Detail-oriented with excellent documentation and record-keeping skills
Comfortable participating in disciplinary meetings, investigations, and negotiations
Strong writing skills for drafting correspondence, reports, and employment documentation
Flexible and adaptable in a fast-paced, evolving environment
A Day-to-Day Look at the Role
Serve as the first point of contact for employee inquiries, providing guidance and escalating complex issues as needed
Administer the attendance management program, including tracking absences, collecting medical documentation, updating internal systems, and managing time-off approvals
Manage leave of absence requests, return-to-work processes, and related documentation; investigate inactive field staff cases
Coordinate and administer the job abandonment process from initiation through termination documentation
Administer accommodation requests, review documentation, and ensure eligibility requirements are met
Attend and support disciplinary meetings, terminations, investigations, and grievance processes for unionized field staff
Assist with collective bargaining preparation, research, meeting coordination, and minute-taking
Support supervisors with probationary and annual performance review processes
Prepare regular time-off usage and balance reports, identify discrepancies, and recommend corrections
Draft memoranda, policies, job descriptions, reports, proposals, and other HR documentation as requested
Monitor legislative compliance and HR best practices, recommending policy updates where appropriate
Provide backup support to the HR Coordinator and Receptionist during absences or peak periods
Participate in professional development and support ongoing HR projects
What You Will Need to Succeed
Post-secondary education specializing in Human Resources or a Post-Graduate Certificate in Human Resources Management
Ability to read, interpret, and apply employment legislation and collective agreements
Strong administrative and organizational skills with high attention to detail
Experience supporting employee relations processes including attendance management, accommodations, investigations, and performance management
Demonstrated integrity, professionalism, and sound judgment
Ability to manage conflicting demands and maintain composure in sensitive situations
Certified Human Resources Professional (CHRP) designation is considered an asset
About Us
RNS Health Care Services Inc. is an accredited organization of professionals providing concerned, competent and compassionate health care services within our community since 1985. Canadian-owned and operated, offering services such as personal support, homemaking, respite care, palliative care, nursing, foot care and community clinics. Our caregivers care for clients in their homes, hospitals, retirement and nursing home facilities.
RNS Health Care Services Inc. is committed to meeting the needs of persons with disabilities and to providing accessibility accommodations for candidates who require them. Reasonable accommodations are available, upon request, to candidates participating in the selection process. Should you require accommodation, please ensure to notify us in advance. RNS is an equal opportunity employer.
RNS Health Care Services Inc. does not use artificial intelligence (AI) to screen, assess, or select applicants at any stage of the hiring process. All applications are reviewed and evaluated by our recruitment team.
This advertisement is posted to fill an existing vacancy within our organization.
We thank all applicants for their interest; however, only those selected for an interview will be contacted. Please visit our website at https://rnshc.com/
