Executive Receptionist, Calgary, Telus

Published 2022-11-25
Expires 2022-12-25
ID #1277897863
Executive Receptionist, Calgary, Telus
Canada, Alberta, Calgary,
Published November 25, 2022

Job details:

Job type: Full time
Contract type: Permanent
Salary type: Monthly
Occupation: Executive receptionist

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Our Team and what we’ll accomplish together

The Executive Receptionist/Administrative Assistant provides superior customer, secretarial and administrative support to both TELUS team members and visitors. Experienced and self-motivated with superior clerical, analytical and organizational skills, the individual has excellent oral and written communication skills and works well with team members and the public.

The ideal candidate is able to set priorities, juggle several tasks simultaneously, manage detail, and anticipate needs with minimal direction. The individual is required to exhibit a significant degree of discretion in interactions with a wide range of internal and external people and will be handling sensitive and/or confidential information.

What you’ll do

Manage Reception area, ensuring area is tidy, clean and clutter free and it reflects TELUS’ professional business goals
Greeting and directing guests, team members and visitors in a courteous manner that reflects the TELUS values
Providing visitor nametags; signing in & out guests/visitors
Receives calls, use judgement and discretion when transferring calls to destination
Handle customer escalations and is able to promote customer confidence in oral and written communications
Typing Memos/letters/preparing reports
Signing out Projectors on request, ensure inventory is maintained
Type, edit, format, proofread, copy, mail, fax and file correspondence and/or documents
Event coordination; liaison between organizer/requestor and Landlord to provide complete and accurate documentation for event approval by Landlord ensuring event success
Booking Meeting rooms/Event Space organizing room setup as requested
Liaise with Corporate Security to assist TELUS Team Members with physical access
Secure Access Cards and Keys; provide Access Card to TELUS Vendors/Suppliers to perform contracted and approved duties
Coordinate duties with other members of the TELUS Real Estate team to ensure Reception coverage and support at all times during business hours
Backup for Corporate Concierge inbox and inquiries
Mobile Workstations; Daily auditing and reporting; ensuring TELUS Team Members have available, clean and fully functioning work environment
Mobile Drawers; Assignment, audits and reporting; working directly with our Space Planning Team
Monitor and respond to Corporate Concierge Inbox; action or direct requests accordingly
Backup for Concierge in other TELUS locations (remote Inbox monitoring) as required
Backup for Corporate Concierge in the event of illness/vacation/other
Other duties/tasks as required


What you bring:

Must be physically able to lift 25lbs to a height of 60 inches
Excellent written and verbal English skills; including spelling and grammar. French would be an asset
Helpful, friendly and diplomatic manner in person and on the telephone
Ability to anticipate needs, think logically and creatively and exercise good judgement
Ability to deal effectively with all levels of management
Superior organizational, planning and record-keeping skills
Ability to prioritize, adjust according to priorities and successfully complete assignments in a team environment
Strong technical skills in MS Office Suite of tools, Outlook, PowerPoint and SharePoint

Required Professional Designation/Certification:

Post-secondary certificate or 3-5 years’ work experience in an office administration capacity

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    Registered on October 7, 2017


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    Alberta (; French: [albɛʁta]) is a province of Canada. With an estimated population of 4,067,175 people as of the 2016 census, it is Canada's fourth most populous province and the most populous of Canada's three prairie provinces. Its area is about 660,000 square kilometres (250,000 sq mi). Alberta and Saskatchewan were formerly districts of the Northwest Territories until they were established as provinces on September 1, 1905.Alberta is bordered by the provinces of British Columbia to the west, Saskatchewan to the east, the Northwest Territories to the north, and the U.S. state of Montana to the south. Alberta is one of three Canadian provinces and territories to border only a single U.S. state. It is also one of only two landlocked provinces in the country. The province has a predominantly humid continental climate, with stark contrasts over a year; but seasonal temperature average swings are smaller than in areas further east, due to winters being warmed by occasional chinook winds bringing sudden warming.Alberta's capital, Edmonton, is near the geographic centre of the province and is the primary supply and service hub for Canada's crude oil, the Athabasca oil sands and other northern resource industries.About 290 km (180 mi) south of the capital is Calgary, the largest city in Alberta. Calgary and Edmonton centre Alberta's two census metropolitan areas, both of which have populations exceeding one million, while the province has 16 census agglomerations.Tourist destinations in the province include: Banff, Canmore, Drumheller, Jasper, Sylvan Lake and Lake Louise. Alberta is home to six UNESCO World Heritage Sites: the Canadian Rocky Mountain Parks, Dinosaur Provincial Park, the Head-Smashed-In Buffalo Jump, Waterton–Glacier International Peace Park, Wood Buffalo National Park, and Writing-on-Stone / Áísínai'pi.

    Source: https://en.wikipedia.org/