*Please submit all application materials in English.
Role Purpose
The Executive Assistant to the Global Chair plays a critical role in enabling the Chair to operate effectively at the enterprise level within the Firm and externally as an ambassador. This role serves as a trusted Partner to the Chair, responsible for managing global logistics and high‑discretion stakeholder interactions to ensure the Chair’s time, travel, and engagements are organized intentionally.
Key Responsibilities
Calendar Management and Meeting Preparation
Proactively manage the Chair’s calendar including:
Owning all scheduling effectively (travel arrangements, internal/external meetings, etc.)
Anticipating and addressing scheduling conflicts
Prioritise and filter meeting requests in alignment with guidance from the Chair
Aid in meeting preparation (i.e., background research, document preparation)
Global Travel and Engagement Logistics
Intentionally plan and manage the Chair’s annual travel calendar
Design multi‑region travel itineraries and manage related travel expenses
Coordinate logistics to ensure seamless travel, particularly across Europe, with understanding of regional logistics and local business norms
Stakeholder Communication and Coordination
Serve as a primary coordination point on behalf of the Chair including for high‑discretion communications with the Board, CEO, Ex Co, Partners, and external clients/relationships
Manage correspondence and scheduling with discretion, professionalism, and strong judgment
Handle sensitive requests and information with maturity and confidentiality
Meeting and Event Support
Coordinate logistics for Board meetings, Partner Gatherings, and other internal meetings as needed
Support preparation of materials in partnership with all relevant stakeholders
Office of Chair Operations Support
Maintain organizational systems for tracking engagements, contacts, and logistics
Support expense management, travel administration, and operational processes
Contribute to establishing efficient ways of working within the Office of the Chair
What This Role Is Not
This role does not function as a traditional administrative assistant focused solely on reactive scheduling. It requires proactive judgment, global coordination capability (especially in European markets), and comfort working in high‑discretion environments.
What We’re Looking For
Required
Bachelor's degree required
A minimum of 5 years’ experience serving in an administrative function, ideally within a professional services firm
Excellent written and verbal communication skills, with the ability to interact confidently with senior leaders and external stakeholders
Exceptional level of discretion and professional judgment
Experience managing complex global travel including strong familiarity with Europe (geography, business norms, and cross‑border coordination)
High degree of proficiency and comfort using AI tools and technology
Strong organizational skills and attention to detail
Preferred
Experience in professional services, consulting, or partnership‑based firms
Ability to operate independently in ambiguous, fast‑moving settings
Key Success Factors
Success in this role looks like:
Strong trusted relationship and partnership with the Chair and relevant stakeholders
The Chair’s time is managed effectively to maximize impact and is consistently aligned with strategic priorities
Travel, particularly across Europe, is intentionally planned and runs seamlessly
Stakeholder interactions are smooth, professional, and well‑coordinated and all communications are polished and professional
About Egon Zehnder
Egon Zehnder is the world’s preeminent leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realise their true being and purpose.
We are built on a foundation that supports partnership in the truest sense of the word and aligns our interests with the interests of our clients. Our 560 consultants across 64 offices and 36 countries are former industry and functional leaders who collaborate seamlessly across geographies, industries and functions to deliver the full power of the Firm to every client, every time.
We partner closely with public and private corporations, family‑owned enterprises, and non‑profit and government agencies to provide executive search, leadership solutions, CEO search and succession, and board advisory. We believe that together we can transform people, organisations and the world through leadership.
Due to high volume, we will only be contacting applicants who meet all of the minimum requirements listed in the job description. Only those applicants who align most closely with our minimum and preferred qualifications will be contacted for an interview. The Recruiting team at Egon Zehnder will retain your application materials and may contact you regarding future opportunities.
