CIQS is the premier professional association that sets the highest standard for construction and infrastructure economics in Canada. Designated Professional Quantity Surveyors (PQS) and Construction Estimator Certified (CEC) professionals counsel building owners, developers, designers, and contractors at every stage of the design, procurement and construction process to help ensure a return on investment is delivered.   CIQS represents over 2,000 members from across Canada and abroad. This position is hybrid with 3 days in office and 2 days remote. The office is located in Markham, Ontario. Duties and Responsibilities Assist and provide administrative support to CEO, Board of Directors and 6 regional Chapters Management of CIQS Committee Meetings Minute taking for Board and committee meetings Preparation of board meeting package Event planning for in person and virtual Chapter events – logistics, registration, catering etc. Annual Congress and AGM management Management of the CIQS Mentorship Program – platform set up, correspondence with mentors and mentees Research, compose and type various internal and external correspondence, reports, emails, promotional event notices Coordination of awards program Online Event Calendar updates Work with Director, Marketing & Communications for event promotions on website and LinkedIn Prepare Annual General Meeting package Develop, maintain, and update Board policy manuals, contact lists and orientation manuals Prepare meeting expense claims for processing Assist with processing membership invoices, renewals and new applications as required Back up to Member Services Coordinator Respond to inquiries about membership and the association as required Maintain an effective filing system (hard copy and electronic files) Available to travel for meetings Available to work extra event and committee meeting hours outside business hours Other administrative duties as assigned by the CEO Assets Relevant education and three years of experience Virtual and in person meeting experience is mandatory Bi-lingual in both oral and written in French and English preferred Effective communication skills (verbal and written) Minute taking and board experience Proven MS Office proficiency (Word, Excel, and Power Point) required Efficiency in Zoom Meetings and Zoom Webinar, Goto Meeting and Goto Webinar Ability to learn and use new virtual meeting platforms Strong organizational and time-management skills Ability to handle multiple requests (internal and external) and prioritize in a timely manner Ability to work independently and manage the office when other members of staff are involved in meetings or away from the office Proven record in ensuring confidentiality, integrity, professionalism, and diplomacy always Proven well-developed customer-service focus Demonstrated ability to work both independently and collaboratively within a small team environment Excellent critical thinking skills with the ability to think independently to proactively anticipate the needs of the senior team, board, and committee chairs Must demonstrate high initiative and efficiency with accurate attention to detail Submission Requirements Individual candidates responding to the advertisement are requested to provide the following: Cover letter with salary expectations Resume Submit resumes to: Sheila Lennon, CAE Chief Executive Officer [email protected] Submission Deadline: May 6, 2022 Only candidates selected for interviews will be contacted. Interviews will be conducted throughout the submission process