Executive Assistant / Recruiting Coordinator, Richmond

Published 2022-05-23
Expires 2022-06-23
ID #1008931707
Executive Assistant / Recruiting Coordinator, Richmond
Canada, British Columbia, Richmond,
Published May 23, 2022

Job details:

Job type: Full time
Contract type: Permanent
Salary type: Monthly
Occupation: Executive assistant / recruiting coordinator

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Report to the Global VP of HRLocation: Richmond, BCThis is a hybrid role. Primarily acting as the admin partner to Global CHRO, handling administrative tasks to allow the executive to perform other tasks. The person will help with various administrative and organizational needs, such as setting up appointments, overseeing schedules, arranging travel, and preparing documentation; Secondarily supporting Global Talent Acquisition teams activities as needed.Primary Responsibilities (70%)Acting as a point of contact and a gatekeeper to oversee all incoming and outgoing communications, including emails, phone calls, reports, and internal correspondenceKeeping the executive’s calendar up-to-date, by adding events, scheduling & rescheduling appointments, providing daily briefings.Arranging and attending meetings & travel as required.Filing important documents, such as reports, meeting notes, emails, and lettersPreparing and submitting purchase orders and expense reportsMaintaining a high degree of discretion and confidentialitySecondary Responsibilities (30%)Managing an effective coordination process for executive level candidates and hiring managersScheduling interviews effectively and ensure the candidate has an amazing experienceCompiling interview packets, schedules and gather feedback from interviewers in a timely mannerQualificationsAbility to work independently to take initiative and as part of a teamAbility to work in a fast-paced environmentAbility to handle sensitive information with discretionAbility to conduct research and create reports or presentationsExcellent communication, organizational and time management skillsGood problem-solving skillsGood computer skillsExceptional attention to details

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    Paper Excellence
    Registered on October 7, 2017


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    Business administration is a wide field that incorporates many types of management positions. From major corporations to independent businesses, every operation needs skilled administrators in order to succeed. Motivated, organized personalities will thrive in business, where environments are often high-powered. Knowing how to deal with stress will help you keep your cool—and keep your business in the black.

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