Phelps Homes


Part-time Office Administrator (up to 24 hours/week)


PURPOSE AND SCOPE


The Office Administrator is responsible for overseeing all administrative support and office services for the company. This includes but is not limited to coordinating and communicating office activities, reception duties, shipping and receiving, supplies and stationery, and general troubleshooting. Integrity and strong attention to detail are crucial for this role.


PRINCIPAL RESPONSIBILITIES AND DUTIES



Provide administrative support to the senior leadership team


Manage relationships with 3rd party providers such as building management, outside contractors, cleaners, suppliers


Prepare company correspondence as necessary


Assist with new employee orientation


Health & Safety coordination (paperwork)


Ensure office supplies are ordered, stocked, maintained (including kitchen supplies)


Keeping the kitchen tidy and well stocked (water, milk, soap, paper towel, dishwasher tablets, sponges, coffee/tea)


Tidy the meeting rooms


Photocopies, files, and manages documents as necessary


Orders/arranges for food and beverages for meetings and daily lunch


Plan and coordinate office events and parties


Assist with travel coordination and booking


Contribute to other company projects and goals that may not be a part of your daily tasks



SKILLS & REQUIRED EXPERIENCE



2+ years Administrative Experience


Intermediate Microsoft Office experience


Exceptional organizational / time management skills


Attention to detail


Strong written and verbal communication skills


While we appreciate all interest in the position, only candidates selected for interview will be contacted.

Phelps Homes Ltd., is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environment. We will accommodate the needs of the applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources department to ensure your accessibility needs are accommodated throughout this process. Information received related to accommodation measures will be addressed confidentially.