Accounts Administrator, Montréal

Last update 2023-09-25
Expires 2023-10-25
ID #1839269896
Accounts Administrator, Montréal
Canada, Québec, Montréal,
Modified September 11, 2023


Position Summary:Under the direction of the immediate supervisor, administer accounts. Acts as resource person and resolves problems. Processes or monitors the processing of financial, accounting and payroll transactions. Examines, analyses and reconciles accounting and financial records as well as documents such as bank statements, expenditures, budgets, loans and others. Ensures accuracy and compliance with University, government and granting agency guidelines, as well as accounting, reporting and payroll policies and procedures. Performs various administrative tasks according to the needs of the unit.Major Duties and Responsibilities:Administers accounts. Acts as resource person and resolves problems. Prepares journal and ledger entries. Processes or monitors the processing of financial and accounting transactions. Examines and analyses accounting and financial records and documents such as bank statements, expenditures, budgets, loans and others.Ensures accuracy and compliance with University, government and granting agency guidelines, tax laws as well as accounting, reporting and payroll policies and procedures. Maintains up-to-date knowledge of these matters and gives explanations to researchers, staff and agencies.Sets up accounts, sub-accounts, and budgets. Approves expenditures, receives funds and processes deposits. Compiles and prepares material to be sent to bank. Reviews, verifies and processes expense reports, requisitions, claims, advances, savings bonds, invoicing and charges.Monitors loans. Follows up on missing payments. Advises on and arranges payment schedules.Monitors and reconciles various accounts, statements, and reports. Identifies and analyses discrepancies and errors. Makes corrections, processes adjustments and follows up on problems. Audits outstanding items.Verifies the completeness and accuracy of documentation.Prepares schedules, reports and financial statements. Makes recommendations on budget allocations. Supplies information and documentation to auditors.Maintains computerized information systems and participates in their implementation and development to improve efficiency within the unit. Liaises with computer resource persons as required. Sets up and maintains databases and spreadsheets. Enters data and updates information.Performs various administrative and clerical tasks according to the needs of the unit. Prepares correspondence related to the duties of the position. Liaises with appropriate resource persons.The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.Other Qualifying Skills and/or Abilities:Customer service oriented; Knowledge of accounting principles; Demonstrated organizational skills and ability to multi-task; Accuracy and attention to detail; Ability to clearly transmit and receive information; Proven experience meeting deadlines; Strong Microsoft Excel skills; Demonstrated ability to work in a PC environment using spread sheets and database packages; Workday, Banner FIS and Crystal Reports. English and French, spoken and written. Additional Information:Administers client accounts and verifies accuracy of documentationConducts collections, reconciles and resolves problemsActs as a resource person and resolves internal and external account-related problemsActs as a resource person to guide McGill departments through the AR billing processSets up and maintains client accounts for AR clients (“Request for AR client”. Verification of company billing information/registration against government and other databasesSets up and creates accounts for AR clients with Purchase Orders (PO) (“Request for AR client via PO”). Verification of accuracy of the PO. Follow up with McGill community and external clients to adjust PO as requiredProcesses “Requests for invoices”. Verification of details of billingPrepares reports of outstanding charges for hospitals and societiesProcesses daily invoices/statements and quarterly statementsProcesses monthly invoices/statements and reports for hospital payroll. In conjunction with Accounts Receivable Supervisor, prepares quarterly Tenure Track invoice to MUHCPerforms the feed process: verifies and uploads AR records received from service departments to BannerMonitors and reconciles various accounts, such as client accounts, returned cheque clearing, etc.Monitors and finalizes all user sessions for the daily feed to financeProcesses cheque payments, wires, and entry and release of deposits in payments of invoicesResolves any issues related to unidentified payments. Application of online banking paymentsHandles certain clerical tasks in the absence of the AR Supervisor: prepares journals, supplies back-up information related to audits, processes refundsMinimum Education and Experience: DEP - Business Administration 3 Years Related Experience /Hourly Salary:(MUNACA Level E) $27.75 - $34.40Hours per Week:33.75 (Full time)Supervisor:Supervisor Accounts ReceivablePosition End Date (If applicable):2025-04-30Deadline to Apply:2023-09-18

Job details:

Job type: Full time
Contract type: Permanent
Salary type: Monthly
Occupation: Accounts administrator

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